POLICIES AND PROCEDURES
- Grandview Gallery Juried Shows – themes and accepted media are decided by Board of Directors
- Credentialed Juried Shows (Dogwood, Synchronicity, Cool Palette at AAC and Binders Outside Show)
- Special shows and awards per Board approval
● Submissions are open only to AAC members unless otherwise stated in the prospectus.
● Submitting artists must be members in good standing (dues, fees and assessments paid by entry deadline). Entry deadlines and other related show information will be announced in advance.
● Waiver of Responsibility: The submission form for each exhibition includes a waiver of responsibility of the Atlanta Artists Center, Inc. for any damage or loss of work incurred in any AAC sponsored exhibit. Every precaution is taken for the care and protection of submitted work.
1. Accepted Media – may vary by show and is determined by the Board of Directors.
- Oil, Acrylic, Watercolor, Pastel, Mixed Media, Collage, Printmaking, Encaustic
- Color Pencil, Graphite, Charcoal, Ink, Photography
- Sculpture, Pottery, Fiber, Wood, Glass, Mosaics
2. Submitting artists must accurately disclose on entry forms and labels, the process and media used for each piece.
3. Work must have been completed within three years prior to the entry deadline, unless otherwise stated in the prospectus.
4. Work must be original and created by the submitting artist.
5. Print editions of original work are not accepted.
6. A single work may hang only one time in a Grandview Gallery show but it may hang in other AAC sponsored shows.
7. Art rendered from photos is acceptable only when photos are taken directly by the artist. Otherwise, the artist must have documented permission from the original photographer.
7. Any member may contest the originality of an accepted work. The complainant must provide the source from which the contested work was copied (i.e. book, magazine, calendar, etc.) Verbal challenges with no documentation cannot be considered.
8. Work that violates submission guidelines will be removed from the exhibit and all awards returned to AAC.
● Are set by the Board of Directors and must be paid upon submission.
● Apply to all resubmitted work that was not accepted in previous shows.
● 20% sales commission will go to AAC for art show sales and sales from any referral contract through AAC.
C. Juror Protocol
1. Jurors are professionals from outside AAC’s membership, selected by Exhibit Co-Chairs. Selected jurors are placed on a rotating list to be invited back every two years for any one show.
2. Juror fees are set by the Board of Directors.
3. Jurors choose which pieces will get First, Second, and Third Place awards as well as Honorable Mentions. No awards will be divided.
4. New Members Shows and other selected shows may be judged by an AAC Member of Excellence.
III. EXHIBITION PROCEDURES
A. Grandview Gallery Shows
1. Schedule, themes, and accepted media are determined by the Board of Directors.
2. Each show will be juried by a qualified judge.
3. Three pieces may be submitted in each show unless otherwise stated.
4. Exhibit Co-Chairs, together with hanging volunteers, will make make decisions on placement and hanging of accepted work.
1. First, Second, Third Place, and Honorable Mentions
2. Award Ribbons remain on the artwork for the show’s duration after which they become the property of the artist.
3. No more than one award per artist per show.
4. No awards will be split in half and given to two winners. (See more information under CREDENTIALS.)
C. Artwork Guidelines – are listed in each show’s prospectus
1. Wall art must be securely framed and wired; no sawtooth hangers.
2. Poorly framed work will not be accepted.
3. Size limits: No 2-D work over 48 inches, either length or width including frame.
4. Mat Bins: Up to two unframed and matted pieces, backed with foam core and protected by a clear covering, may be placed in the mat bin during monthly submission dates. There is no entry fee or judging for the mat bin. Matted pieces may remain for up to three months.
5. Canvases 1-inch or less in depth must be framed and wired for hanging. Canvases over 1-inch depth do not require frames but sides must be fully painted and have no staples
6. All works on paper must be matted or floated and protected by glass or plexiglass. Plastic boxes are permitted.
7. Mats must white or off-white; no other colors are permitted.
8. The following information must be on the back of all work:
EMAIL & PHONE #
TITLE OF WORK
9. All unsold work must remain for the duration of the show. Permission to remove work early may be granted only by Exhibit Co-Chairs.
10. Unaccepted work must be picked up within two weeks of the judging date. Unclaimed art will become the property of the Atlanta Artists Center after 90 days.
11. Accepted work must be picked up within two weeks of show closing date. Unclaimed art will become the property of the Atlanta Artists Center after 90 days.
12. Artwork exhibited through AAC may be photographed and used by AAC for promotional purposes, such as advertising and website material.
13. Exhibit Co-Chairs are charged with full authority to carry out all AAC policies and procedures for the efficient implementation of AAC judging and hanging.
IV. ABOUT AAC CREDENTIALS
AAC offers four levels to recognize artistic achievement. The highest level is Member of Excellence. Members may accumulate credits from applicable show acceptances and awards within and outside of AAC.
Credits achieved prior to membership do not qualify for any level. If more than one entry is accepted or awarded in any particular show, only one piece will be considered for credentials.
A single accepted work may count only one time even if juried into a future show by a different judge. Applied credit may be reclassified for highest and best use: if a juried work used for credit wins an award in a subsequent show, it may count as an award credit.
Additionally, 10 AAC volunteer hours are required for each level. A volunteer sign-up sheet is available at the Grandview Gallery front desk for each artist to record the number of hours worked.
Levels and required credits (either Award or Juried) are as follows:
* Juried Member…………………………… 4 Credits
2 Juried credits from AAC Sponsored Gallery shows
2 Juried credits from other AAC approved shows
(Credits earned are carried over from one level to the next.)
* Merit Member………………………….. 10 Credits
5 Juried credits maximum from AAC Sponsored Gallery Shows
2 Award credits: 1 each from an AAC Sponsored Gallery Show and an AAC Approved Show
* Advanced Merit Member…………… 20 Credits
10 Juried credits maximum from AAC Sponsored Gallery Shows
4 Juried credits from AAC Approved State Shows
4 Award credits: 2 each from AAC Sponsored Gallery Shows and AAC Approved Shows
* Member of Excellence ……………… 30 Credits
15 Juried credits maximum from AAC Sponsored Gallery Shows
4 Juried credits from State, Regional, or Nat’l AAC Approved Shows
4 Award credits: 2 each from AAC Sponsored Gallery Shows and AAC Approved Regional or National Shows
The following shows and awards offer credentials:
1. Grandview Gallery Monthly Exhibitions:
1st, 2nd, 3rd Place……………1 Award Credit
Honorable Mention ………..1 Juried Credit
2. Special AAC Annual Shows (typical schedule):
1. Synchronicity – January
2. Dogwood – April
3. Binders’ Limelight Gallery – July
4. December Gallery Show
1st, 2nd, 3rd Place or HM …………. 1 Award credit
Acceptance ……………………………….. 1 Juried credit
3. Outside Shows Approved by AAC:
1st, 2nd, 3rd Place, or comparable ………………… 1 Award credit
Acceptance …………………………………………………… 1 Juried credit
AAC will confer credentials for outside shows that meet specific criteria. A list of these approved shows is available at the AAC gallery. If you want to receive credit for a show that is not on the approved list, please contact Kathy Collins or Larry Hall.
Keep a record of acceptances and awards: Members are responsible for maintaining their own records of show acceptances and awards. Record keeping forms can be obtained at the Grandview Gallery or online by clicking HERE.
If you think you have accrued enough credits for the next level, please contact a Credentials Co-Chair by email and attach your completed form for approval. You must type “AAC Credentials” in your email subject line.
Members with last name A – L, contact Kathy Collins email@example.com
Members with last name M – Z, contact Larry Hall firstname.lastname@example.org
Requests for Juried and Award Credit must be presented to the Credentials Chairperson by the artist within three (3) years from the date of the exhibit.
After AAC Member of Excellence has been achieved, no further credentials are applied.
V. AAC CRITERIA FOR APPROVAL OF OTHER JURIED SHOWS
A. Regional/National/International Shows:
1. Acceptance Ratio – maximum of 33.3 percent acceptance rate (of total number of entries)
2. Awards – shows must have cash awards with a minimum of $500 for First Place.
3. Juror Credentials:
a. Minimum four years judging experience.
b. University or Museum affiliation is desirable
c. Curator designation is desirable
d. An artist with a well established, highly regarded reputation is acceptable
4. Show longevity – minimum two years.
B. Local/State Shows:
1. Acceptance Ratio – maximum 50 percent acceptance rate (of total number of entries)
2. Awards – a cash award is required
3. Juror Credentials:
a. Minimum two years judging experience.
b. University or Museum affiliation is preferable
c. Curator designation is acceptable.
d. An artist with a well regarded local reputation is acceptable.
e. A Gallery Owner with at least one of the following criteria is acceptable:
1. An affiliation to a university or museum.
2. Curator designation
3. Minimum four years judging experience.
4. Show longevity – minimum two years.
Credential Co-Chair may make an exception to the above stipulations as follows:
a) The Credentials-Co Chair may allow a one-year probation to a show with a shorter longevity if it offers a minimum $500 First Place Award
b) Should an approved show cease to meet AAC guidelines, an exception can be made for one year after board notification
SHOWS NOT APPROVED BY AAC include those that are unaffiliated with AAC and that invite MEMBERS ONLY to participate.
The following organizations are an exception to this rule: Georgia Watercolor Society Members Exhibition and Southeastern Pastel Society Members Exhibition.
VI. USE OF AAC FACILITIES
Use of AAC premises is for education purposes, community services, and cultural advancement.
1. Board of Directors
2. General Membership/Artist Talks
3. Standing AAC Committees or AAC Subcommittees
4. Common Interest Member Groups – based on availability and approval
5. Non-Member meetings may be held at AAC for a fee, pending approval by the Board of Directors
1. Sketch Groups
a. Are held in the studio on a weekly basis. Schedules are posted on the AAC website.
b. Are open to members and non-members.
c. Charge fees based on membership status, as determined by the Board. Non-member fees are higher.
d. Sketch group fee must be paid at the start of the session.
e. Are facilitated by AAC member volunteers who are responsible for implementing sketch group protocol.
a. Fall under the purview of the AAC Education Chair
b. Are taught by professional artist/instructors selected by the Education Chair
c. May be conducted by members or non-members
d. Are publicized by the Education Chair well in advance of the start date
e. Are open to AAC members and non-members for a fee based on instructor remuneration and membership status
f. Set aside a percentage of instructor fees to be given to AAC
g. Have deposit and refund policies as follow:
REGISTRATION AND PAYMENT
Registration is by one of three methods:
1) Online – with a credit card or Paypal account.
2) Phone – call AAC at 404-237-2324 Tuesday thru Friday 9am to 4pm Saturday 12 to 6pm. Closed Sunday and Monday.
3) At AAC – 2979 Grandview Avenue, Atlanta Georgia 30305.
$50.00 non-refundable deposit is due at registration for workshop.
Remaining Workshop Fee Balance is due 60 days before workshop. Major Credit Cards accepted.
Workshop supply list and description will be emailed for classes after registration.
Waiting list names are accepted in the order they are received. You will be called if opening appears.
REFUNDS AND WITHDRAWALS
To withdraw or cancel a registration from a workshop, class, or demonstration you must notify the AAC administrator or education chairman in advance of the start date.
All refunds are subject to non-refundable deposit of $50.00
*Full refund (Less $50.00 non refundable deposit) will be issued 45 days prior to workshop with written notice.
*50% refund (less $50.00 non refundable deposit) will be issued 30 days prior to workshop with written notice.
*No refunds less than 30 days prior to workshop.
Emergency Refunds will be granted only with the approval of AAC board as per the circumstances. Explanations must be received in writing or email. Extenuating circumstances do not include family or business date conflicts. Emergency medical and family death are included with AAC approvals.
Inclement weather cancellations will be rescheduled or refunded in full at the discretion of AAC.
AAC WORKSHOP CANCELLATIONS
AAC cancellations are based on insufficient enrollment numbers as decided and agreed upon by AAC and the instructor.
In the event of an AAC cancellation all enrollment monies will be refunded in full. In case of cancellation you will be contacted by phone or email 5 to 7 days before scheduled dates. AAC cannot be held responsible for expenses or travel costs. Please call AAC for workshop availability updates.
Classroom photography/video will be allowed with the approval of the instructor and AAC. AAC photography may be used in promotional materials, should you prefer not to be photographed please inform the AAC facilitator.
VII. CONFLICT OF INTEREST (this full text is part of AAC bylaws, Article IX)
The purpose of this policy is to avoid even the appearance of impropriety that arises when a person who makes or influences a decision in behalf of AAC also has a personal interest on the other side of the transaction.
What is a conflict of interest? For example, if AAC is to purchase goods from a merchant and AAC’s representative in the transaction has a personal or family financial interest in the selling merchant, that representative is a “conflicted person”. The representative has done nothing wrong – yet. The wrong occurs when the representative sees that he/she will have an interest on both sides of the transaction but fails to disclose to AAC’s Board his/her interest in the merchant. This disclosure would give AAC’s Board an opportunity to avoid the conflict. This might be done by buying from a different merchant, who presents no conflict, or by having a different AAC representative handle the purchase, or by proceeding with the transaction with full knowledge of the conflict but with special diligence, review and safeguards because of the conflict.
Gifts – The acceptance of gifts by an AAC representative from an organization from which AAC does business also create a conflict of interest or the appearance of one.
Definitions – “Conflicted person” is the AAC representative or his/her member has a financial interest on both sides of a transaction. For this purpose, “family member” includes the AAC representative’s spouse, parent, child or child’s spouse, sibling or sibling’s spouse that has an interest in the transaction. “Financial interest” is an interest of any kind that could, or would appear to others to influence the AAC’s representative’s judgment in the transaction. “Transaction” includes a purchase or sale, loan, or any decision in which the AAC representative has a personal interest different from AAC’s interest.
Procedure – Prior to making or participating in a decision on behalf of AAC, a conflicted person shall disclose all the facts of his/her position in the transaction to the AAC board. These facts and the Board’s decision shall be included in the minutes. Likewise, if a Board member is aware of the possible conflicted transaction by others in the future as in the past, these transactions shall be disclosed to the Board so that interested parties can be invited to the Board meeting to discuss how to handle any conflicts.
The conflicted person may prefer to give all the facts to the chair prior to the Board meeting and then not attend the meeting at which the conflict will be discussed. The conflicted person shall not participate in or be present during the Board’s discussion or decision making process other than to present the facts and respond to questions. No conflicted person shall attempt to exert his/her personal influence with respect to the matter, either in or outside the meeting.
Persons who are not AAC directors who are faced with making a decision on behalf of AAC in which decision they have a conflict shall report the situation as soon as possible to the Chair or President. Such persons will refrain from any action in the matter until they are informed how the Board wishes to handle the conflict of interest.
If it is not entirely clear that a conflict exists the matter should be reported to the Board so that the Board can decide whether it should treat the situation as a conflict.
All AAC representatives, including directors, members, and employees shall exercise care not to disclose confidential information acquired in connection with conflicts situations, especially information concerning the conflicted person’s personal interest, business connections and family interests, except as necessary to investigate, decide, and correct the situation.
Annual Review Policy – Annually each AAC director and each committee or subcommittee chair shall be provided with and asked to review a copy of this Policy and to acknowledge in writing that he/she has done so.
Remember – anyone can find oneself in a position of needing to make a decision for AAC in which one has a personal financial interest. No wrong is involved. Most conflicts are easily cured, if they are promptly reported and confronted. The wrongdoing is in making such a decision (even as impartial as one can) without reporting it and letting others who are not conflicted decide how to proceed.
Updated 2014 and 2016